The purpose of this position is to provide administrative clerical support and perform a variety of day to day clerical functions to the Finance Department.

 

Exempt (Y/N):   No   

SALARY:   [$35,000.00]

SHIFT:   9 am – 4 pm   

DIVISION: Treasurer

LOCATION: Town Hall   

DEPARTMENT: Finance

UNION AFFIL: SPEA – White Collar Unit   

SUPERVISOR: Supervisor

SUMMARY:  The purpose of this position is to provide administrative clerical support and perform a variety of day to day clerical functions to the Finance Department.

 

ESSENTIAL JOB FUNCTIONS including, but not limited to the following:  

  • Handle phone inquiries and forward calls to appropriate official as needed.
  • Handle face to face inquiries from public
  • Data input into computer system.
  • Prepare financial, purchasing and ad hoc reports.
  • Responsible for all department filing.
  • Prepare requests for records, information, generate reports and applications.
  • Assist and or prepare monthly bill list.
  • Handle other essential tasks as assigned.

 

QUALIFICATION REQUIREMENTS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  

  • High School diploma required or equivalent
  • Minimum two years’ administrative clerical experience in a related area
  • Excellent verbal and written communications skills; able to disseminate information relating to the operations in a professional, concise and consistent manner.
  • Strong customer service focus with strong interpersonal skills in dealing with employees and public sector.
  • Strong organization skills, accuracy and attention to details.
  • Strong analytical and math skills.
  • Strong computer skills in Microsoft Office applications including Word, Excel; knowledgeable in other accounting database systems a plus.
  • Knowledge and understanding of municipal government a plus.

 

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear.  The employee is occasionally required to stand and walk.  The employee must occasionally lift and /or move up to 30 pounds.  Specific vision abilities required by this job include close vision.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  The noise level in the work environment is usually moderate.

 

NOTICE REQUIREMENT:  In accordance with certain agreements between the Town of Secaucus and various employee bargaining units, the above job opportunity is hereby posted for a period of not less than five days prior to action by the Town of Secaucus to fill the vacancy.   

 

TO APPLY: send your resume to Sandra Lopez or complete an application Human Resources Department 4th floor Town Hall.

 

EOE/M/F/D/V

 

Post: [January 22, 2018]

Remove: [January 26, 2018]